THE SKI & SPORTS CLUB OF WASHINGTON, DC
GREAT SPORTS FOR ALL SEASONS
CLUB JOBS AND SPECIAL EVENTS
The purposes of this web page are to document:
The positions include: President, Vice President, Board of Directors, Treasurer, Secretary, Administrative Manager, Financial Manager, Business Manager, Program and Committee Chairpersons, Magazine Editor, Webmaster, Delegates, Historian, Activity Leaders, Activity Participants and Volunteers.
SCWDC’s Policy Manual contains the following: “Authority and Responsibility (Chapter 4) For Various Club Positions." For convenience, click this link Chapter 4 from Policy-Manual_April 2021.pdf to open that document.
PRESIDENT AND BOARD OF DIRECTORS:
President: See Chapter 4 of the Policy Manual, pages 101-104, and in the Club Documents area, the CLUB-Manual-Calendar_2020_2021_R4.pdf
Vice President: See Chapter 4 of the Policy Manual, page 105
Board of Directors: See Chapter 4 of the Policy Manual, pages 105-110
Recording Secretary: See Chapter 4 of the Policy Manual, page 112
- To be posted, "Guidelines for BOD Meetings"
SENIOR OFFICERS AND ADMINSTRATIVE STAFF:
Treasurer: See Chapter 4 of the Policy Manual, page 111. This position is not compensated.
Financial Manager: Financial Manager 20210120.docx and Chapter 4 of the Policy Manual. This position is compensated.
Administrative Manager: ADMIN_MANAGER_DUTIES.doc See Chapter 4 of the Policy Manual, page 112. This position is compensated.
SkiGram: Skigram is based on using Constant Contact, commercial software product. It provides event plans to about about 2,000 members and non-members. The weekly Skigram is produced by the Administrative Manager
Trading Post, Items for Sale by Members: Job Description Not Required, this page is managed by the Administrative Manager.
Webmaster: Website Tutorial.docx. This position is not compensated.
Magazine Editor: Editor Job Description.docx. This position is not compensated.
General Counsel: Gen Couns responses.doc. This position is not compensated.
Historian: The Historian has a long list of accomplishments including:
- Planned and edited the SCWDC 1936-1986 Yearbook. 200+ pages
- Advised officers and leaders for the the 50th, 60th, 70th, 75th Anniversary events and plans
- The 85th Anniversary Celebration Event, 2021, is cancelled due to COVID risk concerns
- This position is not compensated.
Program Chairpersons or Coordinator
Ski Trips Co-Chairs: Job Description Not Written and Posted
This committee plans and runs Eastern, Western. and International trips, from 12-16 trips per year.
Formerly, there were two separate committees, however, the Eastern ski program has been reduced over time from about 10 annual trips to only 1-2 trips, thus the two committees have been combined.
Ski School Director: See our web pages, Ski School and scwdc - Ski School Instructors (wildapricot.org)
Also, look at the 1936-1986 Yearbook, pages 192-193, that explain the start of the Ski School and our Dryland Training effort.
Travel Chair: Example of Travel Chair Work, TRAVEL REPORT TO BOD FEBRUARY 2021.docx
Responsibilities include trips for Viking cruises, Club Med, Sightseeing
Sailing Chair: Job Description Not Written and Posted
Responsibilities include Potomac, Chesapeake, Overseas, and Training.
Sports and Recreation Chair: Job Description Not Written and Posted
Responsibilities include Hiking, Volleyball, Softball, Bowling, Golf, Biking, Spectator Sports including Nationals Baseball and Citi Open Tennis, and Pickleball
Hiking Coordinator: This position operates under the Sports and Recreation Chair.
Social and Cultural Chair: Job Description Not Written
Responsibilities include Parties, Annual Picnic, and Cultural events.
Tennis Parties Chair: There is a "How To Run a Tennis Party" document written by the Tennis Chair. It is sent to all tennis party leaders.
Sunday Instructional Tennis Program Leaders: TIMELINE FOR SUNDAY INSTRUCTIONAL TENNIS.docx
Activity Leader Evaluation Committee (ALEC) Chair: Job Description Not Written and Posted. See Policy Manual for a description of ski trip leader selection rules.
Budget and Finance Chair: Job Description Not Written and Posted. See Policy Manual for a description of budget deadlines.
Past Presidents Advisory Chair: The Past President Advisory Chair schedules one social occasion per year for the current and past presidents. No write up is required. The Chair provides each newly elected president with a "President's Manual,", a description of goals and club calendar deadlines.
Policy Chair Policy Chair_H Fisher_ 2020-01-24.docx
Meetings Chair MEETINGSCHAIRPERSONRESPONSIBILITIES.doc & Meeting Location History
2016 Meeting location comparisons.docx Meetings 2003 - 2016 edited March 2019.xlsx MEETINGS 2016-2019 as of March 2019.docx
Member Services Chair: SCWDC_Member_Services_Program_R1.docx
(This position is a renamed version of the Business Manager job description. See Chapter 4 of the Policy Manager, page 113.)
Specialized Positions, Different Person, Year To Year
- To be posted: "Guidelines for the Nominating Committee"
- Last two Nominating Committee chairs, Geoffrey Pennoyer and Leo Boelhouwer.
Elections Chair and Committee:
To be posted: "Script for Election Meeting"
BOD Coordinator for Annual Volunteer Party: The 2019 Party was planned and run by Mary-Jo Swinimer, BOD member. No 2020 Party was planned due to COVID risks. Planned October 3, 2021 Volunteer Party, was postponed indefinitely by the Board due to COVID risks.
To be posted: 1) Guidelines for Planning the Volunteer Party at Fairlington Community Center
2) Comparison of Features for Fairlington Community Center and American Legion #176 Banquet Hall
Annual Social Picnic Leader: The July 2020 picnic was planned and run by Linda Kenis, member of the Social Committee, assisted volunteers. Plan vs Actual Expense file is available. The July 2021 picnic was run by Debra Howe, Social and Cultural Chair, assisted by volunteers.
Annual “Back to the Slopes” Party is used to tell members and guests about the next season's ski trip schedule: Last held in September 2020 at Alpine Ski Shop, Sterling VA. The 2021 event is scheduled for September 19 at the same Alpine Ski Shop. Most trip leaders attend to explain their trip. Beverages and food are provided. This is organized by the Ski Trips Committee. Find this event on the Calendar.
- To be posted, "Guidelines for Holding the Back to the Slopes Party"
BOD Meeting to Discuss Volunteers for Awards:
In this "Home" area is a web page, "The Recognition Slope" which lists all awards from 1985 - forward.
- To be posted, "Guidelines for Considering Annual Awards"
Should The Entry Floor of the SCWDC Be Rented Out and The Admin Mgr and Financial Mgr Offices Moved to the Bottom Floor?